Mary Rees: Good afternoon. We're going to wait just a minute, while everyone comes in and joins us for the August 9 Moorpark College Update.
Good afternoon. We're going to wait, like I said just one more minute, while we have everyone join us this afternoon.
Well, welcome to August 9 Moorpark College Campus Update. It is great. This is kind of like our big kickoff. Just want to remind you that the
update is recorded and the transcript will be put up on the President's website for those that are not able to attend.
Also if you are interested in seeing it closed captioned, please click the "CC" at the bottom of your screen, it will allow you to see it closed captioned.
There also is a place for questions and answers. We have a lot of information we're going to be talking about today. So if you have any questions, please put them
in and we will do our best to either answer live or get the information to you. As you can see in today's agenda, we're going to have updates from
from Julius, Jennifer, myself, from student services, and then with information from John of Facilities, IT from Dan,
Professional Development for Flex week from Brian. Monica is going to update us on our student conduct, the complaint process, and some very exciting new information from our instructional technologists. So good afternoon Julius.
Julius Sokenu: Hi everyone. Thank you, Mary. It's great to
have 19 people at the moment online with us this afternoon.
I know that it has been a hot summer and a lot of levels and I appreciate your continued commitment to this opportunity for us to engage our campus community on a bi-weekly basis. So,
to start off, thank you to everyone for the work that you do and that you're continuing to do to get us ready for the fall semester. I know that from M&O, to business folks, to faculty and staff, to
our deans and our directors, and certainly our registrar and our A&R folks and our Financial Aid folks,
that you're all working to make sure that not only do we get students here, that we get them here and they are in a safe learning environment. And then we're also continuously making sure that we're improving our processes and practices.
Kudos to everybody around that work. So there's some wonderful professional development opportunities that have been set up for us and Brian will be sharing that information later.
But just to remind you that Friday, August 13 is our Convocation Day.
It used to be called mandatory flex day and we call it Convocation, but the emphasis on being here convening as a campus community.
We have moved the event out doors and putting in what we're calling our Solar Village. For those of you who have been on campus, you will see the solar arrays. We're under the solar arrays for that event outdoors.
It will require us pivoting a little bit and fine tune some things. For one, we will not have PowerPoint presentations available to be projected, but
we are here to celebrate community and to welcome a new school year, and particularly a new school year after a year and a half, almost of some remote
instruction, remote services, and remote work. And we are coming back together to reaffirm what it means to be Moorpark College and I appreciate everyone's
commitment to doing that. In the newsletter that we send out to the campus and that
we send out also with board members, I mentioned that I love to do an activity and I'm hoping that we get takers who to participate in it,
where you can share with us postcards or images or knickknacks to put them up from your summer experience. So we're calling the clips from the summer, and it's an opportunity to sort of
engage again, some learning and some culture building. And so I look forward to seeing that. We'll have a board there where you can post the images or the postcards from your trips, or even your garden, if that's what it is. We will look at over the course of the semester,
sort of a close look at what we've learned from Covid this year, and so the various
groups will have a conversation and how to sort of memorialize the past year and a half.
And there's been some wonderful things that have come out of Covid for us and also practice, but there's also been hard it's been lost, and we want to make sure that we reflect all of that. It's something that documents our campus culture.
We continue to focus on the importance of safety making sure that everyone is wearing their masks indoors, irrespective of their vaccination status.
We know that there have been breakthroughs, and even though there are a small percentage of individuals who have been vaccinated had breakthrough events but they are happening.
And they are happening more and more consistently, and the way we address that as a campus community, is to make sure that not only do we get vaccinated if you can,
and that when you are on campus and you are in public spaces other than the outdoors, that you're wearing your masks and that if you have an office and
you can close the door, then you take your mask off while in your office, but if someone else comes in, please make sure you put it back on.
We are committed and invested in ensuring the safety of our students, our faculty, and our staff. At this juncture I will turn it over to Allison, so that Allison can share with us information from our dashboard.
Allison Barton: Well, good morning everyone, or actually good afternoon everyone. I just wanted to share our latest and greatest information and you may notice that there are not lots of zeros
on this chart this week and that's because we had a couple of outbreaks on campus.
And we have a lot of people that were exposed that weren't vaccinated and so those had to be put in quarantine.
So I cannot stress enough to you the importance if you can get vaccinated do get vaccinated, and if you do get vaccinated to please upload your vaccine card and we'll go over that in the next slide.
Good news. Very exciting is that we have really bumped up the number of our verified
and some pending vaccines to those are all employees or people that
uploaded their vaccine cards early, before we could verify them, because we have to wait for a couple weeks after the second dose or the last dose if it was a Johnson and Johnson. So you can see that we've had a total of 65 cases, all together, this school year and that
58 have recovered, and the other ones are still out on quarantine.
Next slide please?
Alright, so just to make sure that everybody understands this and I know that we've seen this very slide many times, but maybe some of you are new to this,
in order to upload your information, your vaccine card, you're going to open your app and then you'll notice that
the tile, that's circled on the screen there is not visible. So you have to swipe left on those tiles at the top until you get to the one that has the syringe on it and you click on that. And then you just follow the directions. You'll need to have your vaccination card ready
to do this, because you need to add a photo of. And you have a choice of using a photo that you've already uploaded or you can take a photo with the app. But
it's very simple. It takes less than a minute to do. And then the next step is for it to get verified. And for employees, those are verified a couple times a day
by the district, by HR. For students though, those are verified by the staff, and we do it all day long every day. I promise you. I did probably 50 of them this weekend. So,
we're really right on top of those in the Student Health Center for students. Related to this is this whole issue of uploading Covid tests. So many times students,
first of all, nobody expects to get Covid, right? Nobody expects to have a positive test and so
they kind of forget what to do when that happens. So if a student or an employee, another person reports to you that they have a positive Covid test,
what I'd like you to please do is to remind them that they need to upload that. So it's the same thing. You go to the app and you swipe left until you see the "report test results".
It's the third tile over and you just click on that and it's the same thing. You follow directions. There's a place where you can take a picture of your results.
And then that will let us know, we actually get an email when that happens and that alerts us right away
to contact you and check in with you, and learn a little bit more about a possible exposures on campus and off, and that just starts the ball rolling. But if
you don't tell them to do that, you just tell me or somebody else in the Student Health Center it just delays the process a bit. So,
again, if somebody reports that they have a positive Covid test to you, the very next step is just to upload it on the app, and then we can take it from there.
Unless there are any questions, I think that's all I have. It looks like we're good to go. I'm going to turn it back to Julius. Thanks so much.
Mary: Thank you Allison.
Julius did you have any other issues? Otherwise we'll go on to Jennifer's update.
Why don't we go on.
Jennifer? [Jennifer Clark]: Yeah. Hi everybody my camera went weird for a second.
So welcome everybody. Welcome to the new school year. I'm very excited to be here on campus for the first time in a year and a half.
We have a lot of speakers today, so I'm going to keep my updates very short as Julius mentioned or Mary mentioned.
Both John and Dan are going to be giving updates from both the facilities area, as well as the technology area. So you guys are all up to speed on what
has been transpiring, what projects have been completed, etc. Next slide please? What I did want to mention, though, is just the cash, well, not the cash, but the offers,
the financial offers that are out there for students who register for fall. So there are a few.
The first one that shows here on the slide is the $100 bookstore voucher for students who have a verified
vaccinated status in the app. So in their phone if they have the blue pass, which means they've submitted, their vaccination,
that they've been vaccinated and then waited the two weeks, beyond the last vaccine date, they get the blue pass, they go to the bookstore
and the bookstore will credit them $100 voucher to be spent on any item that the bookstore sells. Whether it's school supplies, textbooks, food, clothing, whatever. It's good for all of that.
So, and that offering is going on right now. It's August the 9.
It will continue until September 2. So they need to go to the bookstore until September 2, show their blue pass, get the $100.
They have until the end of September, so September 30, to spend the money. So they have a kind of a quick turnaround, but they do have until the end of September to spend it.
Okay? The other offering that I want to remind everybody is we are offering $1,000 to every student who is registered for this fall semester six units or more.
They don't have to do anything. They do not have to fill out a FAFSA. They do not have to fill out any applications for it.
If they do fill out applications or FAFSA, they may see an award a little bit sooner, but they don't have to do that.
There really isn't anything to do other than register for 6 units or more. We are telling students that they need to watch their email in like September or October,
because they will be, they will receive something from Financial Aid that says, "Okay your windows to submit and certify that you've been impacted by Covid has come up." Follow the link in their email
and they'll go through a very quick process and that's how we are able to get the $1,000 to those students.
The other program that I wanted to mention is the 805 program. That is another incentive that we are offering students who we want to reengage with. So these are students
that were with us the last three semesters. So way back, maybe when Covid hit in March 2020,
but we haven't seen them since. So March 2020 so that's spring semester,
the fall 2020, and then the spring 2021. We haven't seen them
since then. They registered for fall. They qualify for another $805 on top of the $1,000, if they register for six or more units. So a lot of financial incentives for students to come back to register and to get back on track with their education.
The only other thing I wanted to mention. And next slide please, is you'll see a map.
And for those of you who have not been on campus for a while, all of the blue dots represent all the locations that we have on campus to check in.
So we've got seven of them down in FM O. We've got the PA or
sort of EATM parking lot or the EATM area, the EATM check in. Over here in the PA lot is another area. We've got three up in the upper parking lots where the solar arrays are.
That's parking lot AA, A, B, and C. We've got check in stations there and then we also have a check in station
in AC by the Academic Center. So lots and lots of places to check in. Please, if you do not see students or even
anyone who does not have a wristband, please redirect them, remind them, "Hey check in. You can check in here. You can check in there." It's imperative that everybody checks in before proceeding on to campus.
This map also does indicate that we have three parking lots that are going to be closed.
The parking structure is going to be closed. The D and E lots are also going to be closed. Parking structure, John is also going to mention, John Sinutko, we have classes that are going to be going on in the parking structure still. So,
we need to do that in some programs. So those parking lots will be closed until further notice. So that is it for my update. I hand it back over to you, Mary.
Mary: Thanks Jennifer. A quick question, is there a charge for parking?
Jennifer: Thank you for that reminder. No, we are not. We are no longer selling parking permits. So students do not have to purchase
a sticker or a daily pass to park on campus. Those students who did early on, because back in April, when the district did start to sell permits,
we had a small number of students that did purchase them. We have refunded or we are in the process of refunding those students for those passes. So no, there are no need for parking passes for fall semester and spring semester as well. That decisions already been made.
Mary: And the hours for check in will be posted online or where will
that be available too?
Jennifer: Absolutely, posted online, certainly. I know that the check in stations are not all the same. Certainly by 7:00 am they're all open. We do have some I believe even open earlier than that at 6:30.
But, again, I can't remember which ones, but they are generally speaking, they're open all day long as long as until
the evening hours. As long as we have classes that are in session,
or classes, we cover the start of the class right? So if the class starts at 7:00,
we're going to have the check in stations available until shortly after 7:00, 7:15, 7:30, so that students have time if they are a few minutes late, but maybe if the class ends at 8:00 or 8:30 the
if that's our last class the campus check in station may not be open all the way until 8:00 or 8:30. [Mary]: Thank you.
There were quite a few questions and I think if we do it before people forget about the financial aid, anyone that has six units is eligible for the $1,000. Is that correct?
Jennifer: That's correct.
Mary: Most needy will get it first, but we do anticipate being able to give the 1,000 to everyone that has six units.
Jennifer: That's correct.
Mary: Okay, and how would
they should just register and then it later on in September-ish, they will get notice?
Jennifer: Email. They need to watch their email, because that is how primarily, that's how the notice gets out.
Mary: Thank you for those clarifications. I appreciate it.
As you can tell from the things that Jennifer and Julius have been saying, we have a lot of changes. A lot of things are very dynamic and changing all the time, as we try to move forward, help our students move forward in the safest possible. And I can just tell you I am so excited
that the group of people we have here on campus, the faculty, the classified professionals, our student workers, all of our students,
that together we're addressing these issues, because this is going to be a very interesting time, but we do have the resources
and the desire to make all of this happen as successfully and safely for all of us. So this is really going to be a most interesting time. So
a couple things I wanted to remind people about one of the things that Jennifer didn't mention is the drop for non payment.
So we always lose a fairly large number of students that are dropped for non payment for multiple reasons.
This year, because we do have HEERF funds available, we will be
able to support those students and not drop them, but then this is imperative on the faculty. If people do not come to class, we do need you to go in and drop them. We can re-add them if they did come back, at a later time.
But we do want to make sure that we don't have a problem with fraud or that students didn't pay because they changed their mind and assume that we would be dropping them. So we are going to support our students in their
really needs with all of their basic needs, and all of the other things, but we're not going to be dropping them for non payment this semester,
but we do need the faculty to go in and if students don't come to class to drop them. And go ahead and do that before census, so that
we make all of our windows as far as the drop for non payment and the HEERF fund allocations and all of that. Allison was talking about the vaccines and making sure that you were verified vaccinated.
This is really important for our classified professionals, as well as the faculty to making sure you've got a backup plan.
So if people in our community, people in our classes are on campus do come up and you have exposure to somebody who is positive, current guidelines are that if you are verified vaccinated, if you're not symptomatic, you are not required to
go into quarantine for the two weeks. Okay? So your class could continue. You could continue working and all of that. However, if you are not verified vaccinated,
then we have a problem on your class and that you would need to be quarantined for that time period, if you are exposed. So we need to really think through what our backup plans are.
And we would be glad to help work with all the faculty and with everyone to make sure that you've got what your plan is going to be.
As you know, I'm kind of an umbrella person. If we've got a plan, if you've got your backup setup, then you're not going to need it. So,
we really want to encourage people to continue to use your Canvas shells. Everyone's got a Canvas shell. So make sure that you use it. You can continue to post your PowerPoints or your lectures, whichever is the way that you happen to
provide the material to your students. And you can also continue to have students submit assignments through the Canvas shell. This way if your students are on quarantine, they
don't get too far behind in the class and can keep up with what's going on in the class. And that's going to be really important
for the students, as well as for the instructors. So we need to make sure that we continue to utilize the resources that we have available, and that we
continue to think about our plans for what we're going to do as we are, at least at this time continuing to work with mixed populations of people that are verified and those that are non verified vaccinated and all of that.
Let's see campus today, we'll talk about that in a moment.
How about in the next slide? Some of the resources that we have. One of our goals is to really provide resources to help people do what they need on campus. But we've been lending, I believe it was over 600, it might even been over 800, I'm not sure Dan, but
laptops to students and faculty that needed them. Instead of this coming out of the
exec offices we're going to have this now come out of the library. So if students want to
check out a laptop for the semester, we have this process here and it's in the chat. You can see it's, "mc" Moorpark College
libcal.com/ resources", and you can then reserve a laptop or a hotspot. So those resources are there. Also through our library, we have online support. We have our
student support desk, which is going to be a great resource for helping our students,
as well as we have computer access. So if students are Zooming or whatever between classes, they can utilize those areas. So we've got some really good resources for our students to help them with them succeed through this semester.
Let's see, I think we'll kind of hit a few more questions in a few minutes.
On the next slide, I think that one next one is talking about students services, and before we go through a lot of the questions I want to just do
on behalf of Amanuel and the whole group just a huge call out to the First Year Experience group that last week really had some wonderful
opportunities for our students. Khushnur, Claudia, Claudia, and all of that group did some really great things for the students. And this morning
if you had the joy of being on campus and saw our New Student Welcome.
This group were incredible. First of all, the students were so excited. I saw at least eight groups of students getting tours around campus and having their lunch out and SOLAR Village, but,
Claudia, Ann Marie, Michael Grimes, Kristen, Patty Colman, Julie Campbell, Traci Allen, several of the success coaches and I'm sure there are a lot of other people that I just didn't happen to see while I was walking around campus,
on a really quick notice they pivoted and provided much of the information students needed in a more HyFlex role manner,
just so we could optimize safety and then had tours and food
outdoors for the students. So just a a huge kudos and like I said the students got backpacks and water bottles and just
you could just see the joy of them being on campus. So this is just to me it's going to be such a wonderful year. So just a huge call out I know that Registration Rocks is ongoing, both on ground and online. A huge kudos to all of those involved in that as well.
On the next slide, I think we'll go through. I think the next one is John. John, can you give us an update where we are on the facilities?
John Sinutko: Thank you Mary, and welcome back everybody. So,
sure we've done quite a bit, while everyone was gone. And can we have next slide please?
Just
give you an update. I'm sure if some of you been interested in the solar panels. You see the bottom picture there.
It really has changed the way our upper campus looks and we've taken advantage of the shape provided by these things for the Solar Village. Where that's going to remain for this semester
at least so that you can study there, you can eat there, and we've provided another
numerous other places on campus with more tables and with umbrellas for shade, so that there's more and more opportunities for you to be able to be outdoors and study or eat or gather.
The upper picture is taken this morning. That is our FLRs. Two and a half weeks ago that was a dirt lot. So we have been busy. We will have these up and running for class next Monday.
Doing quite a bit of work on that. These rooms will hold 77 desks at three foot spacing. So we've got a lot of opportunity there. A lot of opportunities for large classroom use.
While you've been gone, we've been doing lots of stuff to our HVAC systems, campus wide. Firstly, we've gone through and cleaned the ducts in all the buildings and they are all sparkling clean. And that helps us
in a number of ways there's nothing there for
pathogens to latch on to. Makes it much easier to keep it clean. We have begun our UVC lighting project. Exactly what that is, we are putting
UVC lighting in the air handlers in all the buildings. And that will cause all the air that goes through the buildings to be passed in front of the UVC light and what that does will kill pathogens that are in the airflow.
And this is a constant. As long as the systems running these things are going to be operating. So they're constantly cleansing the air.
We have already installed in all of our buildings, MERV 13 filters or better. Some of our newer buildings have 15, which is HEPA filters.
But that has already been done. It's complete.
We've already talked a little bit about solar panels. Parking structure, as Jennifer mentioned a little bit earlier, we're not using that for parking, because we need, still have a need for outdoor spaces for classes, and for some of our
programs in our plays and things. We're going to be doing some different things in the parking structure for this semester for sure.
Electric charging stations. Those of you who have taken advantage of the parking electric vehicle charging we had in our parking structure,
unfortunately they're not going to be available at this time, however, in the upper parking lots, we are working right now with Southern California Edison
with a project that has 156 electric vehicle charging stations in its makeup. So during the next several months, we hope to be seeing this project
get moving and actually start putting some these EV charging stations in there. They'll be dispersed pretty evenly across the upper parking lot.
So,
other projects that we've been working on, some of these have been going on for a long time, wayfinding.
We've completed all our plans we've actually been out to bid twice unsuccessfully. And we are going to go back out to bid again until we get the correct bids back. The tiger habitat has been successfully bid, and we are waiting for that bid to be awarded, then we'll start that project.
Softball backstop is another project that we've been working on. And that's a replacement and doing some other work for it around the women's softball.
And that has been successfully bid, and we have made recommendations for award. We're awaiting that project to be awarded.
Restroom and snack bar. Those of you who remember we used to have a snack bar and restroom by our football field, we had to take it out when we put in the field houses. We are replacing that with the new permanent restroom building.
It's going to be bid shortly.
Very quickly.
The PA...
scene shop replacement we'll wait until just started material shortages that held us back, but starting today, replacing those two floors. So that's going to take a couple of weeks and that'll be done.
We did a Raider Central project. Those of you may take advantage of that, you'll see that in the Campus Center.
Baseball dugout replacement. Another project we've gone through the design and we bid it and we're just waiting for the award from the board and we get started on that.
And there's a few other projects that we have.
Of pretty good interest for most folks we are going to improve the quad. I don't know if I can share my screen or not here. So,
I don't know if that's possible, but I shall
give it a shot.
Ah no, I guess, we can't.
So in that project we're going to add power, that's what it started out as, but meeting with that user group,
what they wanted to do with that power is they wanted to add lights, they wanted to add speakers, and, of course, you can't just put that on the ground. So we're going to create a trust system that makes that
quad stage area more utilitarian for what kinds of productions that can happen there. We are going to also add a control station on the other side of raider walk for that.
And that's going to be quite a bit better and more user friendly than it is. Won't have do so much to get it up and going.
But that conversation led us to another conversation, and one of my favorite projects that we've been looking at
recently, is what we call the great circle, you know that grass area between
the LLR building and the gymnasium at the base of that we have planned an amphitheater. That amphitheater is
going to be pretty amazing. It will be large enough to on the stage at one time, put a 100 piece orchestra and a choral section all at the same time. Seating is 975 people and that will
be just a wonderful facility. It's scale is pretty amazing and there's going to be nothing like it between Santa Barbara City Bowl and the Hollywood Bowl. It's going to be Moorpark special. It's going to be very, very, very special.
Other things we are working on, fast track projects. We are adding a roof structure to the outdoor training center and we're adding a large building modular type building,
8,000 feet, that will be a temporary large classroom, and possibly some other uses like a warehouse in the future. So that pretty much takes us through where we are today.
Mary: That's amazing John. Thank you so much. Dan, can you update us a little on IT?
Dan McMichael: Sure. Thank you, Mary.
So, like John and M&O, we've been here this whole time and been extremely busy.
It is always hard to follow John with all his projects. Next slide please?
So if you've been on campus you might see some new things in rooms and hanging off of buildings and you might be wondering, "What the heck are these things?" So I've got three pictures here of
various speakers and horns. And these are all part of our emergency notification system, our ENS system. So the ones with the clocks that you see on the left hand side, those are in every single classroom.
The one the middle and the horn on the right, those are outdoor type speakers. So whenever we have an emergency on campus, we can send out messages that are easily understandable and
it's just another way for us to let people know when we have an emergency on campus. The one on the left, not only is that a clock, but it's a speaker as well.
And just underneath the clock you'll see there's a bar going across and that's an LED bar. So it lights up whenever there's
anything going on, or if there's a message happening. So it's a speaker, clock, strobe, all in one. So it's a great way to let people know and be aware when we have something going on campus and emergency.
Next slide please?
Okay, so those devices that you just saw, we installed 337 of those devices all around campus. So every classroom has one of those clock speaker strobe devices.
We've also got,
we're installing an ENS client that's going to be installed on every staff and instructor station on campus. And this will allow
staff to send out alerts. So if there's you know campus disturbance, active shooter, things of that nature. So everyone every every staff member will have access to that. There's also an app available for your for your smartphone so that is available.
And one thing I do want to make clear is that this system does not replace 911. So again, if there's an active shooter, first call should be to 911 and then use the system to
send out the alert on campus.
Next slide please?
Network updates. We've done a ton of updates on the campus as everyone's been away. So we took full advantage of it.
We added 38 additional network switches on campus for this ENS project. We also replaced eight existing networks, which was with some newer and faster models. So to increase our speeds.
We added three additional wireless access points in Music, four in HSS, and five outdoor access points to provide some greater WiFi coverage. And we'll still be adding more
as the days go on, but this is just what we've done so far.
We've upgraded some of our network connections to our major hubs to can get 10 gig links. So again, we're just trying to
reduce bottlenecks that we have on campus. We've upgraded the firmware on our wireless controllers
for better performance, also to take care of some vulnerabilities that we had.
We can be reconfigured our routing between the campuses for greater resiliency. And that's to connect us to Ventura, the district, Oxnard,
etc. We also performed a wire audit and many of the buildings and we were able to remove just a ton of
dead connections and unused connection, so that was desperately needed, and we still need more to do.
Next slide please?
Systems. We are currently in the process of replacing 210 laptops in the AC cart on wheels. COWS, as we call them.
So we're currently replacing 210 of those. We're also setting up 290 laptops for tutoring. And we did set up, I think the final count was, after we relinquished it, was over 600 laptops for the laptop loaning program during the Covid.
Whenever we would send them out and we'd get them back in, we would refresh them and then they'd be ready for loaning back out again. And, as you can imagine, some of these devices came back in various states. Some better than others.
On a funny note, we did find one in the bushes when one time. So I don't know how it got there.
We've also upgraded or replaced 150 Windows 7 systems. Windows 7's been end of life. So we spent
a lot of time getting those off of our networks, because they are vulnerable to hacking. And various departments on campus purchased laptops and we set up over 100 laptops for those various departments,
and got them in their hands and to be used for their students and stuff.
We've also upgraded the software and operating systems in all our computer labs on campus.
Next slide please?
Security. This is the one of the things that kind of keeps me up at night.
So security should be at the forefront of all of us. We are actually all responsible for data security.
And so, in that mindset, we upgraded all our our campus firewalls. We're constantly upgrading them to protect against the latest
vulnerabilities. We've upgraded all of our servers on campus to the latest operating systems and we ran the patches to prevent exploitation of those vulnerabilities. And we're talking close to 100 servers.
We're constantly upgrading our campus antivirus application.
Working with the district, we implemented the secure desktop system. So when you all were off, or connecting to campus resources from off site you're using secure desktop, which is a secure way to connect those resources. And just to kind of give y'all
insight as to what I see, is we block an average of about 20 million unauthorized and malicious attempts to our networks and resources per month.
And as people come back come back to campus, those numbers will increase. So just to kind of give you an idea. We are a target.
I don't know if you've heard, but you'll hear on the news where a college gets hacked and then they have ransomware, and they have to either pay or give up that data. So we're doing the very best that we can to prevent that from happening to us. So,
that's
again, heavy on my mind.
So those of you who access sensitive data, beginning on September 6,
you're going to be required to use multi-factor authentication to access the portal. So before you even get to anything,
you're going to have to use this multi-factor authentication. So more will be sent out on that. This is a district wide project. And again, September 6 is the date so those of you who access sensitive data. You know, Financial Aid, Admissions and Records, data specialists,
you're gonna have to use MFA.
I do have a professional development session on security awareness.
It's going to be tomorrow from 2:00 to 3:15 in the Campus Center conference room, and if you can make it please do, because data security is everybody's responsibility.
Next slide please?
Alright, some other items we've been working on, smart classroom upgrades. We've got PS 134, 135, AA 136, T 212, those are currently in progress.
We have some supply chain issues, which are creating some delays in some equipment.
I've been working with john pretty heavily on the F-L-R, the FLR classroom setup and so we're getting those ready for the fall and getting projectors computers and things and speakers installed. Been working heavily with Tiffany Pawluk on the HyFlex classrooms.
Let's see the print stations in LLR and Fountain Hall, we upgraded
the station to be compliant with some of the new PCI standards. So that's the payment card industry standards. So we worked on that project and close that out.
Seat Advisor was the ticketing program that we use on campus and we were successfully able to replace that with VBO tickets and also the Altru system for the zoo.
We replaced the credit card readers in the business office. Again, we want to stay ahead of
hackers and what have you, so greater security. I worked with the county for the Covid testing site. We allowed them to use,
portioned off part of our network for them to use, so that way they could have connectivity.
So we worked with them, got that going. And some other district projects. The campus websites have been upgraded. The portal is being upgraded now.
Working on auto-awarding,
Banner updates. There's a transcript eval project, ChromeRiver, which is for travel and p-card. So we won't have to do any more paper.
Paper submittals. I've used it, it's pretty intuitive and I think that will be
a good one as well. So that's kind of what we've been doing. I wanted to keep it short, I forgot a few but,
that's it.
Mary: Wow Dan, that's amazing. Thank you John and Dan for all of those resources. Brian can you speaking of resources, tell us some about that are going to be offered to people this week?
Brian Burns: Absolutely. So I'm really excited to talk about Professional Development Week. In the interest of time, I'm not going to go through the individual sessions, but we have all the information available online. So can we go to the next slide please?
So you're seeing that our theme for professional development, the official theme is "Moving Forward Together: Rebuilding and Reimagining our Community".
And our idea behind this is, our community, our learning community has been disrupted through Covid, and so we have these opportunities now to come back together,
and some of us will be on campus, some of us will be HyFlex, some of us will still be using Zoom,
but we have ways of addressing and thinking about the ways that we've been disrupted and how we are going to rebuild based on those disruptions.
However, if we're in that process, can't we think of rebuilding in new ways that bring in people that weren't necessarily felt included before.
What are ways reimagining the community so it's stronger and more inclusive and more welcoming than it was before. And so this is a challenge and this is a project for us to consider,
as we're moving forward as professionals and as a learning community. I'm borrowing this quote here from the book called, Imagined Communities by a guy named Benedict Anderson.
It's a really good book I think you all should read it, but basically his point is that our communities in the past, a long time ago, were only a few dozen people, those who lived literally around us.
But nowadays, our modern world, our communities are imagined. They are virtual. They are, you know, we have ways of connecting and seeing each other and identifying one another
even without necessarily knowing each other, personally. And so that's why he talks about this idea of an imagined community. And so one of his key points here is that, "Communities are to be distinguished not by their falsity or genuineness but,
in the style in which they are imagined". So can we imagine our communities in new and welcoming ways, to make a stronger learning environment and professional environment for everyone here? And so that's our challenge in our project, I would say. So we can have the next slide please?
So here we have some links that I say in the interest of time and I
simply can't go through all the individual sessions, because there's a lot.
And I'm really looking forward to it, we're going to have a lot of fun. We're going to learn a lot it's going to be fantastic. So here you see, it just came up in the chat too, in case anybody's trying to click on the links here
on the PowerPoint, right? So the links are here in the chat as well. And so you'll see first two, our PD web page.
And that will have both the living sort of online version, but there's also a downloadable version of the booklet, either way it's the same information. I'm going to update that a little bit today.
And I'll explain why that is just a moment, because this is all going to be a HyFlex. I'll get to that in just a second.
But I also want to draw your attention to two other links. So the RSVP for the PD week meals. So that's
breakfast and lunch, Tuesday, Wednesday, Thursday, if you can click on that second one, and let us know. But we will make sure that we have plenty of food for everyone.
There is a Wednesday evening session, for our adjuncts, our adjunct information session. And I figured that would be easier to have a separate RSVP for. So that one if you were attending that session and planning to have a meal at that session,
please do RSVP on that one and we'll make sure that everyone's covered as well for that. So I just want to draw your attention to those links as well. Okay and again, those are going to be the chat. So if we could go to the next slide please?
Okay, so the really important thing, I mean we already kind of touched on a lot of this stuff during this update, and so I don't want to belabor points but probably the
real thing that we haven't really brought up yet, is all of our professional development activities for Tuesday, and Wednesday, and Thursday, all of them will be in HyFlex mode, which means that you can
attend either in person or on Zoom, or I suppose you could come to campus and go in person to one session and then come to your office for another session,
and sign in through Zoom. Whatever works for you, we want to make it as flexible, as highly flexible, if we're going to use the brand, right,
as possible and as accessible and as welcoming as possible for all of our faculty and staff.
So this is some really exciting brand new stuff. As Dan was talking about, so Dan and the IT folks and Tiffany Pawluk have been working really hard to get this up and running and
we have some really great learning opportunities for this new technology. What that does mean is we might hit some hiccups and so I'm going to ask everyone, of course, to pack our patience and to really emphasize that
there are so many people involved, not just for the HyFlex element, but there are so many other people involved in making PD week happen.
And our faculty and our staff and our leadership, and everyone involved. So it's going to really be great.
We talked about Convocation. It's going to be outdoors in our Solar Village, I'll show you on a map in just a moment where that is. So, the convocation will be out there, plus breakfast and lunch all out there.
And our other meals during the rest of the week, so our meals on Tuesday, and Wednesday, and Thursday,
will all be outside of the cafeteria. In the area we're calling the Campus Center patio. It's kind of outback of the cafeteria. If you've seen out there, we have some barbecue pits. We're not going to be using them, but there are some barbecue pits out there.
There's some seating and we'll bring on some extra seating to make sure that everyone's set up for that and
so that's where we're going to be having all of our meals for Monday, I'm sorry for Tuesday, Wednesday, and Thursday.
And then Convocation again, is entirely up in the Solar Village. We'll have plenty of seating for everyone, and I think it's going to be great. It's going to be
new and it's going to be interesting, and I think we're going to have a lot of fun learning experiencing these new opportunities. So if we could have the next slide please?
We already talked about this, when we're indoors please wear masks.
And you certainly are allowed to wear a mask if you're outdoors as well, but you're required to wear a mask when you're indoors,
unless you're in your own office with the door closed, as we've talked about, but I'm just reminding us of that.
And then the health screening. So yes, when you're coming to campus we are asking you, we're requiring you to please do make sure to check in
at one of the health stations. You know, it is quite a bit easier, of course, to check in using the app on your phone and then you just come to the station and check in, they give you the wristband. And it's relatively
painless. However, you know we'll have a lot of folks kind of coming all at once, so we are asking you to be aware of that give yourself some extra time,
as you're coming to campus, maybe 10 maybe 15 minutes for Tuesday through Thursday. And then Convocation, since it's all in a single
spot, and there are other check in stations, but there's one really close by,
and so that one I know is going to get probably a pretty good amount of traffic. So that means obviously, I'm going to ask you to give extra time on that one, maybe 15,20 minutes or something like that. Of course, we're having breakfast
before the official convocation happens, and that kind of thing, but, but you know I'm just again asking us to pack our patience, and as we work through to make things as welcoming and as safe as possible for everyone. So if we get the next slide? Oh I'm sorry Mary, did you have something Mary?
[Mary]: I was just agreeing with you. Thank you. [Brian]: Okay.
And so here and I saw someone in the chat asking about are the check in station maps going to be emailed out. And, in addition to that,
this is in the program booklet, as well this this map here is also in the program booklet, so you can see here are check in stations, you know all the heart ones are the check in stations. And you'll see the
Solar Village sort of icon there that I just pulled off the Internet.
But that's where the Solar Village is. So you see it's right between those two parking lots. And it's right there. It's not hidden, it's actually a really large space.
There's plenty of room for everyone. There's gonna be plenty of room for the seating for lunch and then we'll have chairs set up like for graduation, we'll have plenty of
chairs for everyone to sit. We're gonna have some fun. We're gonna have some handouts. We're going to have fans. We're going to have some
some buttons that our Maker Space folks are making. So it's
I think it's going to be a great program and it's going to be new and there are going to be some some learning opportunities, but I think it's gonna be a lot of fun and I'm really looking forward to it. And one more slide.
The next slide. Oh I'm sorry. So yeah here's the,
just 8:00 breakfast for Convocation. So 8:00. Here's the program,
our academic general meeting, and then lunch, and then after that we'll have our division department meetings. I'm sure you'll get emails from your division folks with more information about your division meetings,
but there will be a chart in the book about where the various divisions will be meeting, so you can check that out as well.
And then oh, so that's what I was going to mention about the booklet. So I am going to update the booklet today, in fact, maybe not long probably very shortly when we're done with this,
I'm going to update the website and the booklet with all the links for the HyFlex element for the Tuesday through Thursday.
Because again, because this whole Zoom rollover, I couldn't pre-schedule, so I'm working on that right now.
Any of you who happen to be facilitators, you'll get an email about this, don't worry about it. I've made the facilitators alternative hosts. It'll be fine. It'll be fine. No worries.
Okay, so I'm just letting you know that's coming up, and you'll get emailed about that later today, probably pretty shortly.
And then okay, one more slide. So one thing about Convocation, as a reminder that's entirely in person convocation,
it will be recorded though, as usual. We have two actually, important guests. We'll start off with a
land acknowledgement and we'll teach you a lot more about that once we start Convocation, and then we do have a guest speaker, a professor from CSUCI who also works at the Ventura County,
School District or sorry,
the multi-tiered system for support for Ventura youth, sorry Ventura, California.
Anyway, so Danna Lomax, who I worked with before, she's going to come and she's going to give us a great talk about community building, about bringing us together, about
making a welcoming and inclusive community, both for professionals and for our students. So I think this is going to be a really
great opportunity for us to come back together to reconnect, to reimagine, and to really chart our course as we're heading into the semester. So I think that's it. I think that was it for my element. So thank you very much everyone and I'm looking forward to hearing from you all.
Mary: Thank you Brian very much. It's going to be great Flex week. Monica, can we do very briefly some of the information that you have and then we'll have you come back to a
later meeting to give us more details, so that we can provide a little information from instructional technology, as resources for faculty and classified professionals.
Monica Garcia: Absolutely if we can just get to the next page. This is actually a sneak peek, so
we will. Hello everyone. Welcome back, I'm Monica Garcia, the dean of student conduct. Our office has been working all summer on a new contact webpage. Today's just the sneak peek of the front page. I have placed the link, hold on just a moment, there for you all.
Next campus update, I will have a presentation and will highlight the features of the page. Although this page is primarily for students, it has a lot of information you may find valuable.
Students visit this page to find out how to address concerns, what the consequences are for cheating or plagiarism,
information on student conduct, how to file a discrimination concern, and much, much more. Again, very quick welcome back. I'll have a full presentation next time at our next campus update, so please come on back and visit us then. Thanks.
Mary: Thank you Monica that really will be a great resource for our students. So thank you so much. Michael, you have some additional resources for us?
Michael Ashton: I do. Welcome everyone, good to see you all. Real quickly, I'm just going to put some contact information into the chat here for the ITD open support hours. This is how you can
reach me during our regular office hours of 4:00 pm to 5:00 pm for the foreseeable future, as well as
our shared email address where you can submit requests for support needs, anything that you need to kind of get up and running in time for your fall classes starting next week.
Please do keep in mind, at this time we are receiving very, very high volumes of correspondence, so we will get back to you as quickly as we possibly can. We just ask you to be patient with us.
With that out there, I really just want to spend a couple moments just, number one, reminding you all if you haven't already, make sure you publish your courses in order for those courses to be visible to your students.
Because oftentimes the online student support desk, or the Welcome Center, or office in admissions, will get a lot of inquiries from students saying,
"I can't see my course. It's supposed to be active now. I got a welcome letter saying it's supposed to be active now." So do
do help us all out by reducing that kind of correspondence and just make sure that your courses are, if they're ready, that they're published in ready for students to view and access.
Lastly,
I want to just really quickly highlight some fairly,
big changes to Zoom.
Nothing to be totally afraid of, but here are some implications involved. So we just switched over to
something that is called as a Zoom sub-accounting. And I'm not going to get into the specifics, if you really want to know, I'll be happy to tell you all about it or check your emails for correspondence from the district,
explaining a little bit more about this process. But ultimately what has changed in all this is number one, how we can log into our Zoom accounts
outside of Canvas. And the first of which is through vcccd-edu.zoom.us. I have put that link into the chat. And
what is really different now is this is where you're going to go if you need to log into your Zoom account outside of Canvas.
When you're inside of Canvas, say you're scheduling your class sessions for the coming semester here,
do note that, that Confer Zoom link that you used to see in each of your courses, has been replaced with one called TechConnect Zoom. And so on this image here,
you'll see that we've got TechConnect Zoom replacing Confer Zoom and when you click on that, this is the interface you're going to see. It's a lot cleaner, a lot more streamlined, a lot more up to date than the Confer Zoom
imagery we used to receive. And this is an integration that was created by Zoom, so there's much better support for it,
it's going to work a lot more cleanly, and you'll also find that when you schedule your meetings in your Zoom classes, the meeting id's are going to match
between your Zoom account in your Canvas course. Something that didn't exist previously. So this is a major upgrade and a major benefit for students and for faculty.
And then again, for anyone who's logging into their Zoom accounts outside of Zoom, this is the welcome screen that you should receive when you log on to this link.
The next part, and this is where things get a little bit more involved, is that any
links that you currently have in your course, in your syllabus to any student facing piece of information, you're going to want to update those links.
And really the good part, the good news in all this extra work that we just created for you is that,
we're only changing a little teeny piece of every link that you have to Zoom material. Whether it's a meeting, whether it's a Zoom office hours that you have or shared recordings.
The only thing you have to change is this little part here the "CCC Confer". That is the only part of every Zoom link that needs to be updated.
And all you're going to do is replace it with this new one, "vcccd-edu.zoom.us". So everything else stays the same. The only thing you're really changing is this prefix, from CCC Confer to vcccd-edu.
And that's about all the time I've got. So again, if you have any questions or want to follow up on this in more detail, or just get some
general support with your course, whether it's design related, technical related, please do come see me during our open office hours or feel free to email us at our shared email address. Once again, that stuff is in the chat and thank you all.
Mary: Thank you so much Michael. That will be
wonderful. Julius, you have any last
comments for us or suggestions?
Julius: Hi everyone. I just wanted to
thank the folks who presented today. I can see that there has been so much work that has been put into place over the summer.
Your safety and your well being matters a great deal to us, and thus, you see all the work that we've done to mention that buildings are safe.
In terms of the drop for non payment, we're freezing that, but it is very important that our faculty in particular that
drop students who do not show, so we can't have fraud situations.
We look forward to seeing you at Convocation. Convocation is in person. Yes, it will be recorded, but it is in person. Our goal is to gather as a community outdoors. We are spread outdoors, so that we can make sure that
limit transmission opportunities or possibilities, but that we're also able to celebrate the new year, as a community. Thank you so much for being with us. See you soon.